The Chapter Secretary is responsible for:
 

• Serve as the corporate secretary of the chapter, taking minutes of all board of director meetings.
• Maintain and facilitate the report of membership records with the Society.
• Remain in contact with chapter members to assist in reminding them of their dues renewals. 
• Ensure that chapter legal files are maintained (i.e. bylaws, policies, chapter charter, Incorporation documents, insurance certificates, etc.)
• Maintain state or province incorporation status within the renewal periods as determined by their local government. 
• Facilitate all music (arrangements, learning media, etc.) purchases to ensure that it is properly purchased and licensed appropriately. 
• Report new chapter officers & leaders by updating the Society on an annual basis. 
• In cooperation with other chapter leaders, report chapter compliance filings to the Society when required. 
• Notify the Society when a current or former member passes away.
• Request and file appropriate show clearance & license applications from District and the Society. 
• Attend any scheduled Society, District or local training schools, seminars, etc. 
• Promptly handle any requests made by the District or Society.

The responsibilities of the treasurer include:
 

• Prepare and submit anticipated income and expense information to Chapter Board for review
• Develop (with input from other chapter board members and leaders) an annual budget.
• Pay all bills promptly on receipt of billing from the Society office, district or other businesses.
• Prepare and file, on behalf of the chapter, governmental & regulatory tax returns and forms. 
• Present financial records to the chapter financial review committee for annual reviews. 
• Offer advice and make recommendations to the board regarding financial matters. 
• Perform such other financial assistance to the chapter as required. 
• In cooperation with other chapter leaders, report chapter compliance filings to the Society when required. 
• Attend any scheduled Society, District or local training schools, seminars, etc. 
• Promptly handle any requests made by the District or Society.

This position's responsibilities include:
 

• Facilitate new member recruitment efforts
• Establish and maintain member retention efforts (orientations, learning & growth opportunities, etc.)
• In cooperation with other chapter leaders, develop a plan to publicise chapter efforts specific to general potential member awareness
• Follow-up with absent or inactive members.
• Assist the Chapter Secretary with processing new member applications and reminding members of upcoming renewal options. 
• In partnership with other chapter leaders, ensure that a program of chapter activities is developed and carried out.
• Attend any scheduled Society, District or local training schools, seminars, etc. 
• Promptly handle any requests made by the District or Society.

The reposnibilities of this postition include: 
 

• Develop and coordinate a music leadership team and facilitate regular chapter music program planning . 
• Lead the development and plan around selection of music, and learning and performance opportunities. 
• Secure and select coaches and performance review opportunities. 
• Evaluate the development and implementation learning programs (i.e. Quartet Development, Youth, craft and personal instruction) 
• Plan the rehearsal segments of chapter meetings with the chorus director, as appropriate. 
• Direct and oversee the activities of support committee/team members. Specifically, those who are not directly involved in the teaching aspect of the music program and could include chorus manager, contest coordinators, uniform leaders, librarians, and quartet activity coordinators, etc.
• Serve as a liaison between the Chorus Director, Associate Directors, Assistant Directors and the Board of Directors. 
• Attend any scheduled Society, District, or local training schools, seminars, etc. 
• Promptly handle any requests made by the District or Society.

The responsibilities of this position include:  
 

• Develop and Implement a plan for Chapter related to internal (chapter/district) and external (public and media) audiences and promote the chapter and Society. 
• Facilitate the development of promotional material (i.e. flyers, brochures, web content, etc.) by utilizing known or outside resources (graphic designers, printers, photographers, etc.) to share the story and mission of the chapter and Society. 
• Maintain and facilitate the maintenance of a presence online (website, social media, etc.) 
• Lead effective communication and promotion of informative chapter activities through internal communication (i.e. newsletters, bulletins, etc.) and general external audiences (social media, website, etc.)
• Build and maintain relationships between chapter, media, local arts organization and other Society chapters. 
• Attend any scheduled Society, District or local training schools, seminars, etc. 
• Promptly handle any requests made by the District or Society.

 

The Member-at-Large position is the link between the community and the chorus.  Some responsibilities include:
 

• Reflect and advocate the membership’s needs and desires
• Provide insight and advice on opportunities in and out of the chapter (community). 
• Support the and assist in the implementation of the goals & objectives of the chapter.
• Attend any scheduled Society, District or local training schools, seminars, etc. 
• Promptly handle any requests made by the District or Society.
• Proposed thought processes when making decisions as a Board Member At Large: 
  • how will this help us sing better?
  • how will this help us perform better?
  • how will this performance or package help us attract a younger aged audience?
  • how will this help expose our hobby to other communities (races, generations, socio-economic status, etc.)?
  • how will this make us a better chapter?
  • how will this outreach help us connect with other singers?

 

The Immediate Past President is not elected.  This position is automatically filled after the end of a President's term.  The position's responsibilities include:
 

• Assist the current president and board in whichever tasks necessary
• Provide continuity of information from year to year within the board
• May serve as an appropriate Nominating Committee chair to help foster and cultivate future leaders of the chapter.

The responsibilities of this position include:

•  
• Serve as a member of the Music Leadership Team
• Attend any scheduled Society, District or local training schools, seminars, etc. 
• Promptly handle any requests made by the District or Society.
• Assist the chorus director and assistant/associate directors in the musical preparation of the chorus for annual shows, contests, and other public music events in which the chorus sings
• Participate in prospective chorus members musical fitness evaluation
• Assist guests and new members by providing support (i.e. introducing them to other members in their section, leaders of the chapter/chorus, etc.) 
• Assist in the preparation of a 1, 3, and 5-year musical plan
• Build and maintain relationships with outside coaches and local music educators
• Encourage lifelong chapter member music education

The responsibilities for this position include:

•  
• Serve as a member of the Music Leadership Team
• Attend any scheduled Society, District or local training schools, seminars, etc. 
• Promptly handle any requests made by the District or Society.
• Assist the chorus director and assistant/associate directors in the musical preparation of the chorus for annual shows, contests, and other public music events in which the chorus sings
• Participate in prospective chorus members musical fitness evaluation
• Assist guests and new members by providing support (i.e. introducing them to other members in their section, leaders of the chapter/chorus, etc.) 
• Assist in the preparation of a 1, 3, and 5-year musical plan
• Build and maintain relationships with outside coaches and local music educators
• Encourage lifelong chapter member music education

The responsibilities for this position include:

•  
• Serve as a member of the Music Leadership Team
• Attend any scheduled Society, District or local training schools, seminars, etc. 
• Promptly handle any requests made by the District or Society.
• Assist the chorus director and assistant/associate directors in the musical preparation of the chorus for annual shows, contests, and other public music events in which the chorus sings
• Participate in prospective chorus members musical fitness evaluation
• Assist guests and new members by providing support (i.e. introducing them to other members in their section, leaders of the chapter/chorus, etc.) 
• Assist in the preparation of a 1, 3, and 5-year musical plan
• Build and maintain relationships with outside coaches and local music educators
• Encourage lifelong chapter member music education

The responsibilities for this position include:

•  
• Serve as a member of the Music Leadership Team
• Attend any scheduled Society, District or local training schools, seminars, etc. 
• Promptly handle any requests made by the District or Society.
• Assist the chorus director and assistant/associate directors in the musical preparation of the chorus for annual shows, contests, and other public music events in which the chorus sings
• Participate in prospective chorus members musical fitness evaluation
• Assist guests and new members by providing support (i.e. introducing them to other members in their section, leaders of the chapter/chorus, etc.) 
• Assist in the preparation of a 1, 3, and 5-year musical plan
• Build and maintain relationships with outside coaches and local music educators
• Encourage lifelong chapter member music education